Stay Tuned In For More Trip Information!!

Here’s everything you need to know for the 2026 Music Department Trip to Orlando!

Working Parent Itinerary 

Points of Clarity from Slack (2/25)
  1. Agreement Form:  This was the first document we posted that needed attention.  It houses the Trip Guidelines and lays out nearly everything you need to know.  The link is what you need to PRINT, sign and turn in to me (every student in band, choir, orchestra).
  2. Medical Release Forms:
  3. Orchestra and Choir (you do not have the option to skip posting a copy of your insurance card)
  4. Band (this is the beginning of the year member registration) - also, it doesn’t give you the option to NOT post your insurance card.  For most of you, it was filled out in July or August.  If not marked on the roster, we don’t have your information.  Please fill it out.
  5. Medications and Allergies:  This is the one generating the most confusion.  If you’re on ANY kind of prescription meds, you need to fill this out.  If you’re not, you don’t. 

Master Roster Information

Trip Music Folder

  • Coming Soon

Student/Parent Information

Important Dates

  • 2/16 - Full travel roster meeting (ATTENDANCE REQUIRED)
  • 2/17 - Chaperone Dinner agenda
  • 2/18 - Agreement Form, Trip Guidelines, Medication Form Due
  • 2/23 & 3/2 - Marching Band Advisory Rehearsals

Additional Information

Additional Positions - Trip Positions for Chaperones

Trip Registration

  • LINK for student registration
  • Parent Chaperone Application
  • $200 deposit online and registration due date Dec 20, 2024  
  • Travel Insured at additional cost (recommended)

Lead Chaperone(s)

  • To be determined for each trip. Coordinates volunteer activities for the day/weekend/trip. Also has a handheld radio for emergency communication.

Videographer/Photographer

  • In the event recording a performance is allowed, we need our camera and tripod available.

Meal Money

  • Parent Treasurer prior to leaving and during trip if necessary

Food Service

  • TBD: Some trips will have meals prepared by parents; others will involve monitoring behavior/etc. at an eating establishment. Major trips will involve passing out breakfast foods each morning after wake-up.

Hall Monitors for overnight trips

  • TBD: Supervise the halls and maintain security for our areas of the hotel. Tape patrol, lights out, front desk contact and act as primary sponsor during the overnight hours.

Bus Monitors

  • All adults on each bus: gender separation at night; hand checks; trash watch; noise level/language; limit movement on bus; monitor movies, body sprays, and flash photos

Attendance Takers

  • Supervise student bus captains taking attendance to insure accuracy or assume responsibility for task

Room Sponsors for overnight trips

  • Responsible for a group of 4-5 students for duration of trip, room checks, wake-up, roll-call (throughout trip), breakfast items to room (if necessary)

Uniforms/Accessories Coordinators

  • Maintain extra socks, shoes, pins, gloves, hats, polish instruments prior to performances; inspect uniforms/shoes/instruments b/f go time. Also point A-B movers.

Equipment Coordinators

  • Loading/unloading buses/truck/trailer, point A-B movers. Will also have tools boxes accessible.
  • Responsible for ASSISTING student equipment mgrs until time for them to be with the band. At that point, adult sponsors TAKE OVER and students go with band. NO EXCEPTIONS.

First Aid - Medication

  • Coordinate qualified volunteers to provide first aid support for the band members.  
  • Working knowledge of first aid and medical conditions such as asthma and diabetes required.
  • Maintain basic first aid supplies including bandages, ibuprofen and glucotabs for the band members.
  • Coordinate medically trained volunteers to travel with the first aid supplies.
  • Be aware of student medical conditions and alert for issues. Communicate with directors to bench band members if medically necessary.
  • Collect and hold the medical history and release forms.
  • Coordinate qualified volunteers to collect and distribute controlled medication.

Drama Specialist

  • TBD: You are the go to person for personal and random issues that pop up. Basically, you'll triage for the music directors so we can focus on the group.

Warm Bodies

  • Always be prepared to help with any situation. If you're traveling on the buses with the band, your first responsibility will be assisting the band. If that is not agreeable to you, you will need to find an alternative mode of transportation to band performances. 

Details